Important Exhibitor Info

Important! It is essential that you align your expectations with those of our attraction attendees. The objective of exhibitors is to network with our attraction representatives, discover their needs and share insights on how your company’s goods/services may be a solution. This is not a “sales” expo in the traditional sense. Relationship building is the first step toward creating a conducive relationship.  

 

Exhibitors should plan to attend every aspect of the conference, including Breakout Sessions and Roundtables. Your perspectives on the issues our Attraction Members are confronting are important to be shared. Likewise, attending these sessions will give you a unique view of the challenges our attraction members face, revealing opportunities you were not aware of. 

 

Who are the Exhibitors? 

Networking Center Exhibitors during the Annual Conference will include industry suppliers to Florida-based attractions as well as ticket resellers. Non-members are welcome to exhibit based upon space availability. Attractions do not exhibit. 

 

Limited Capacity 

Because of high demand, Exhibit space will sell out quickly. Space is on a first-come first-serve basis, and we recommend that you register early. Space is allocated first to exhibitor companies that are Conference Sponsors. 

 

About Exhibit Space 

The location of the Networking Center is the Expo Center 1 which is a short drive from The Riding Academy Hotel. The Networking Center also showcases the Silent Auction, and select meal functions. Exhibitors will utilize either an (8’ length x 5’ depth empty space, no pipe & drape) - OR - a (6’x 30” table-top) until space is sold out! 

 

Use of electrical outlets in the Expo Center 1 for basic electrical needs for Exhibitors is complimentary. Bring your own power cords and power strips. If you need to rent any additional equipment for your Exhibit, please contact Mike Donaldson, E-mail: Donaldson@FloridaAttractions.org, (850) 222-2885.

 

Exhibit Space Fee 

$500 per Company (FAA Member) 

$700 per Company (Non-Member) 

 

In order to qualify for Exhibit Space, at least one Company Representative must be paying for a Full Conference Registration. Exhibit Space may not be split or shared between two companies. When you register as an Exhibitor, the Exhibit Space fee will be automatically added to your total. For all conference sponsors, the Exhibit Space fee is waived. Not a Sponsor? Become a conference sponsor today! 

 

Exhibitor Load-in/Set-Up 

Exhibitor Load-in/Exhibit Set-up is from 9:00am-2:00pm on Sunday, June 9. All exhibitors must clear the Networking Center (in Expo Center 1) no later than 2:00pm. 

 

Where to Ship Materials & Package Labeling 

For Packages, Boxes, and Exhibit Materials NOT being shipped as Freight (please use this shipping address below): 


Please address your packages/boxes in exactly the following manner: 

 

World Equestrian Center

Hold for: Full Name of Recipient (and your company name here)

(Recipient’s cell phone number)

Attn: Florida Attractions Annual Conference

8105 NW 21st Street

Ocala, FL 34482

 

For Large Freight Deliveries only (please use this shipping address below): 


(Examples of a Large Freight delivery would be multiple packages attached to a skid, or large crate type boxes).  Please address your Freight in exactly the following manner: 

 

World Equestrian Center

Hold for: Full Name of Recipient (and your company name here)

(Recipient’s cell phone number)

Attn: Florida Attractions Annual Conference

1390 NW 80th Avenue

Ocala, FL 34482

 

For Freight Deliveries, there is a $50.00 handling fee per pallet.

 

Shipping and Receiving Process 

If shipping any materials, boxes/packages, or exhibit materials to the World Equestrian Center in advance, these shipments should arrive to the property no earlier than (Tuesday, June 4) due to limited storage pace. 

 

This is a large property. If you have shipped materials, boxes and exhibit materials ahead of time, a World Equestrian Center team member will pre-deliver your items to Exhibit Center 1 in time for Exhibitor Move-in/Set up for Sunday, June 9 (9:00am-2:00pm).

 

For Arrangements to have your Materials Shipped back to your Company’s Office:

The exhibitor will need to provide their own shipping labels and keep at their exhibit location. A World Equestrian team member will collect and take to the perspective location to be properly shipped out. 

 

Special Delivery needs/requests Contact 

If you have any specific needs such as refrigeration requirements, after hours delivery requests, please contact Rachel Cox, Event Manager, at World Equestrian Center directly, (614) 205-0897, E-mail: rachel.cox@wec.net and she will communicate your needs to the appropriate department contacts. 

 

Security 

Access to the Networking Center (in Expo Center 1) for all Annual Conference attendees (including Exhibitors) is restricted to scheduled Networking Center hours. If you need to access the Networking Center at other times, please contact an FAA staff member for assistance. Please do not leave valuables at your exhibit. The FAA is not responsible for lost or stolen items. Security is being provided.

 

Exhibitor Awards 

Utilize the 2024 Conference theme, “75 Years: Past Pioneers, Future Frontiers” and design your exhibit to best represent the theme. Awards will be presented to Exhibitors for the following: Best in Show, Best Interactive, Best Product Placement, Best Creative Use of Conference Theme. 

 

Door Prize Drawings 

Each year, many exhibitors choose to offer some type of prize to our conference attendees, selected from business cards collected during the conference. If you wish to participate, simply bring an item to be awarded (may be a gift basket, gift card, or complimentary sample of your company’s product or service). Display the item at your exhibit and collect business cards. During Tuesday’s Buffet Lunch in the Networking Center, a specific time will be allotted for you to have an opportunity to draw a name and award a door prize to an attendee. 

 

Networking Center Hours 

There will be an announcement 5 minutes prior to the published Networking Center end times for all exhibitors and attendees to vacate the Networking Center in order to keep education session start times on schedule. You may access the Networking Center (located in the middle of Expo Center 1) during the following times: 

 

Sunday, June 9 

9:00 am – 2:00 pm: Exhibitor Load in/Exhibit Set-Up Only 

6:00 pm – 7:30 pm: Opening Night Reception in the Networking Center & Silent Auction Launch 

7:30 pm – 8:30 pm: Sunday Dinner in Networking Center 

 

Monday, June 10 

7:30 am – 8:30 am: Continental Breakfast in the Networking Center & Silent Auction 

9:45 am – 10:15 am: Session Break in Networking Center & Silent Auction Bidding 

1:30 pm – 2:00 pm: Session Break in Networking Center and Dessert 

 

Tuesday, June 11 

11:40 am – 1:10 pm: Lunch in the Networking Center & Silent Auction Finale 

  • 12:45 pm: Exhibitor Awards, Exhibitor door prize drawings
  • 1:00 pm: Silent Auction (10 minute) countdown clock begins
  • 1:10 pm: Silent Auction ends, Networking Center closed. All Exhibitors and attendees exit Networking Center. 

1:30 pm – 2:30 pm: (Early) Exhibitor Breakdown (optional) 

 

Adjournment – 5:30pm: Exhibitor Breakdown and Silent Auction Check out

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